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Executive Assistant

WE ARE LOOKING FOR A HIGHLY MOTIVATED EXECUTIVE ASSISTANT TO HELP GROW OUR FAST-PACED COMPANY.

Pixel Mafia is a 3D Art Service Studio focused on creating high-end art for blockbuster video games made by some of the largest publishers in the world.

We are looking for an Executive Assistant to support our studio. You must be highly driven with solid experience in administrative functions with strong background in facilitating and processing/coordinating PEZA compliance documents.

WHY BUILD YOUR CAREER AT PIXEL MAFIA

  • Salary range starts at 30k
  • Highly competitive pay and great career growth opportunities
  • Fast growing company providing digital content for some of the biggest video games in the world

QUALIFICATIONS

  • Graduate of Bachelor’s / College Degree in Business Studies / Administration / Management or equivalent
  • As all communication will be in English, excellent oral and written English communication skills is a must
  • Highly experienced in compliance and processing of all Philippine Economic Zone Authority (PEZA) required documents
  • Minimum of 3-5 years solid experience in administrative and secretarial functions
  • Highly organized, meticulous and strong attention to details
  • High level of professionalism and integrity
  • Comfortable taking on new tasks and has the ability to research and figure things out on their own.
  • Excellent interpersonal and communication skills
  • Highly proficient with Microsoft Excel and Outlook

RESPONSIBILITIES

  • Provide high-level administrative support to the two Founding Partners of the company
  • Identify and manage all office needs to ensure the studio runs smoothly. This would include making sure equipment is purchased and ready for new employees, that stationary and other supplies are fully stocked, and that maintenance is performed on office equipment.
  • Establish relationships with and be the primary point of contact for the building admin and other partners and service providers.
  • Manage the execution of annual business license permits and other similar government permits
  • Track and manage monthly studio operational expenses (utilities, internet, etc.)
  • Manage petty cash
  • Manage expense reports for the executives
  • Securing and handling confidential information
  • Manage team building events throughout the year
  • Handle incoming calls and mails and maintain an organized filing system
  • Facilitate and process PEZA coordination and compliance documents
  • Perform other tasks that may be assigned by the management from time to time

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